Larmer Tree Festival
Production Assistant (temporary contract)
Role: The Production Assistant will join the Festival Office from May 2015 to support the production department in moving to the festival site, setting up various teams and systems and supporting the Production Office to ensure a smooth and efficient festival. Including (but not limited to) the preparation of briefing info, production resources preparation, setting up of and working in theProduction Office on site.
Based: In the Festival Office pre-festival, and then working in the Production Office on site at the festival.
Responsible to: Line Manager: Festival Manager
Supervisor: Production Co-ordinator
Production resources preparation - wristbands, car passes, lanyards, hospitality vouchers, maps, other materials, flags, guides and gate notes, signage, stock checking.
Production Office preparation - keys/padlocks fobs/labels, radio/key sign out sheets, log books, packing up and moving office to site.
Contractors/Suppliers admin support - double-checking of contracting information/ hospitality requirements, arrival info (names/vehicle passes), operational documents/folders.
Production Schedules - double-checking, info chasing (from contractors/suppliers/staff).
Advancing preparation - rider sheets, tech specs, schedule checking, payments admin, PRS forms, running orders.
Info Tent - assisting with preparing display and operational items for the onsite info point.
Merchandise - merchandise stock checking and programme posting.
General Office Admin & Support - phone answering, dealing with telephone and email enquiries from audience, artists and contractors.
AT THE FESTIVAL:
Responsibility for the overall smooth running of Production Office Reception whilst at the festival being the front line of the Production Office and reporting back to the Production Co-ordinator and Festival Manager.
Other responsibilities include:
Assisting with setting up of the Production Office and supporting production staff on site.
Creation of area crates and distribution of production office based resources.
Answering the phone and dealing with queries and additional production requests.
Management of radios and their allocation, to members of the site team, being responsible for sign in and out.
Communicating by radio with other teams to check information or respond to queries.
Organising the stock room.
Assisting with setting up of other offices - Wristband Exchange, Box Office.
Assist with moving the office back to Sixpenny Handley.
Stock checking wristbands, vehicle passes, merchandise.
Provide written debrief of how the Production Office worked and any suggestions for the future.
Any other duties reasonably requested by the Directors and Festival Manager in line with responsibility and salary.
Working alongside: Directors, Communications Manager, Office Administrator, Communications Assistant, Onsite Production Manager and other Production Office staff.
Enthusiasm for efficient, well planned and well executed event production.
Confident in handling several tasks at once and meeting deadlines in a pressured and busy environment.
High level of computer literacy including word processing, spread sheets, databases, e-mail and internet.
Commitment to working within a small team towards a common goal.
A commitment to excellent accuracy, efficiency and excellent attention to detail.
Able to use own initiative and get stuck in!
Commitment to first-rate spelling/grammar and oral/written communication skills.
Good with systems.
Excellent people skills.
Able to take on board feedback/constructive criticism.
Stamina to work long and unsociable hours.
Driver with use of vehicle (as office and festival site are poorly served by public transport).
Experience of venue, event or festival admin or production.
Events or Production degree or equivalent qualification/s.
Experience of working with event professionals.
Knowledge of, and enthusiasm for events, music and the arts.
Experience of event volunteering/stewarding.
Described as “the happiest, friendliest, quirkiest festival in the land,” Larmer Tree Festival has been drawing in crowds for over twenty years. What started out as a 12 hour party for 100 people has grown into a five-day extravaganza for an audience of 4000. Taking place in the Larmer Tree Gardens, a stunning Victorian park on the Wiltshire/Dorset border, we‟re committed to keeping the event wholly independent and free from corporate sponsorship.
We‟re passionate about what we do, have achieved a significant reputation and are now firmly established on the festival circuit, with a loyal and enthusiastic audience. As well as the wide-ranging music programme, we‟re also known for our extensive creative workshops, street theatre, comedy, theatre and talks, carnival, spoken word and storytelling, late-night entertainment, great food, shopping… there‟s a lot going on!
In 2014 we were very pleased to welcome two new shareholders; Festival Manager, Lucy Babb, who has been part of the Larmer Tree team for 12 years, and Rob Challice of Concert Clinic and CODA Agency who also joins Festival Directors Julia Safe and James Shepard, the festival‟s founder, on the board. Alongside the Directors and Festival Manager, a small, dedicated team work together throughout the year to create a truly magical, intimate atmosphere, with attention to detail paid to every aspect - so that every festival-goer has a unique and unforgettable Larmer Tree Festival experience.
2015 marks the 25th anniversary - expect an extra special celebration!
Terms of Engagement
Temporary two month contract - start date 21st May 2015 (a later start date of up to a week may be negotiable) end date Friday 31st July 2015.
Location - between 21st May and 6th July and from the 22nd July the position is based in the Festival Office, from 7th-22nd July the office relocates to the festival site (see address details below).
Working Hours - Initially part time at 3 days per week/22.5 hours (days negotiable), unless there is a requirement for more, then from 22nd June full time at 5 days per week/37.5 hours. There is a requirement to be fully committed (including staying on-site and working weekends) during the festival period (11th-20th July inclusive). On site during the festival shifts vary, but are likely to be around 10 hours per day with breaks.
Festival Office opening hours - 9am-5.30pm, with 1 hour lunch break from 1-2pm (working hours flexible within these times). Production Office opening times vary with the earliest opening at 7.30am and latest closing at 11.30pm.
Accommodation & Food - Shared caravan accommodation (from 11th-20th) and food (lunch from 7th, dinner from the 8th) will be provided whilst on site.
Holiday - 28 days per annum pro rata. Bank holidays not worked will be taken as holiday entitlement.
Salary - Pay will be calculated based on an hourly rate, apart from onsite work (11th-20th July) where salary is paid at a daily rate.
An hourly rate (and daily rate for onsite work) will be offered in accordance with experience and qualifications.
Festival Office location - Unit 4, Town Farm Workshops, Dean Lane, Sixpenny Handley, Salisbury, Wiltshire, SP5 5PA.
Festival location - Larmer Tree Gardens, Tollard Royal, Salisbury, Wiltshire, SP5 5PY.
Please complete the application form supplied as fully as possible and return with your CV by e-mail to email@example.com with the subject line „Production Assistant Application - your name‟, or by post to; Larmer Tree Festival, PO Box 1790, Salisbury, SP5 5WA. The deadline for applications to arrive is no later than midday Monday 27th April 2015.
Please note that due to large response levels for previous positions advertised, the festival can only respond to those it is interested in inviting for interview.
Interviews will take place on Thursday 30th April and Friday 1st May.
For any further information please call the Festival Office on 01725 552300 or e-mail firstname.lastname@example.org.