Premises Manager - Regent Centre, Christchurch
SALARY: £24,000 (According to experience / qualifications)
Key Purpose of the Role To be responsible for the security, cleanliness and maintenance of the Regent Centre and to ensure it complies with all current legislation relating to site safety and management.
To promote and participate in achieving the most efficient and economic use of the premises, facilities, plant, equipment and materials.
1. SITE MAINTENANCE
Responsible for maintaining the site in a good state of repair and appearance including all buildings and facilities. Principal Tasks: Undertake emergency and planned maintenance and repairs within capability; respond effectively and maintain a log of such works Maintain all equipment, tools and plant in a safe and good condition; liaising with external suppliers and services where necessary. Maintain the Regent facility to a high standard of cleanliness by overseeing our daily internal and external cleaning programme. Liaise with the Manager in the preparation of maintenance and capital expenditure project / work plans; liaise with contractors and be their main point of contact. Manage all contractors on site, ensuring that all health and safety requirements are met and that their work is monitored. Manage stock control using Admit One system for all food and beverages sold at the Regent, ensuring sufficient stock is always available for our events. Line manage the 2 premises assistants; issue and oversee rotas accordingly. Undertake routine inspections of the site including daily maintenance checks. Maintain computerised records of all regular checks undertaken. Responsible for heating and lighting systems throughout the premises; arrange to remedy any problems and to participate in cost saving projects Undertake and document a termly risk assessment of the whole site and other risk assessments / health and safety checks in partnership with the Health & Safety Officer Attend regular meetings including a weekly site review with the Manager, deputise for manager at development subcommittee meetings as necessary. Be aware of the location of essential services including water isolation valves, fire points, drainage systems, gas and power supplies. Maintain a detailed plan showing the location of these. Regularly inspect all drains and gullies for blockages remedying as necessary. Regularly visually inspect outside areas for defects and potential hazards including condition of boundaries, fencing and building exteriors.
2. FIRE AND SECURITY
In partnership with the designated Fire and Security Officer ensure that all systems are regularly maintained and tested, appropriate records kept and all related policies and procedures are reviewed and updated as necessary Principal Tasks: Ensure the buildings are locked and unlocked at appropriate times (including daily opening and closing); setting and disarming of alarm systems. As a primary keyholder be prepared to attend out of normal working hours as and when required. Ensure internal security procedures are adhered to; reporting any issues to the Manager Regularly walk around all buildings to monitor maintenance standards, lighting and heating use and that windows and doors are secured. Report and act upon any issues with the appropriate staff Test fire alarm call points weekly and regularly check other fire equipment e.g. extinguishers for damage or expiration; change batteries in detection equipment as required; maintain logs of all checks. Liaise with the fire and security contractors to arrange for servicing and repairs In partnership with the designated Fire and security Officer maintain the Fire Risk Assessment, updating where appropriate and resolving any issues. Provide safe access to buildings in the event of snow, minor floods and similar emergency situations. Initiate the necessary procedures quickly and accurately relating to the emergency services, e.g. Police, Fire, Gas and Electricity Board. Ensure any hirers/clients are briefed on our fire safety and evacuation procedures.
3. COST EFFECTIVENESS
Contribute to the Regents objectives of achieving greater value for money in the maintenance and day to day running of the buildings and site and to participate in developing community opportunities Principal Tasks: Manage, schedule, and monitor the use of heating, lighting and other mains services to all areas of the site and produce reports as agreed advising senior management in order to ensure the most economical use of fuel and water.
4. CARE TAKING
Ensure supplies, furniture and equipment are in place so all Regent centre activities can proceed as expected Principal Tasks: Transfer goods and materials delivered to the Regent to appropriate locations around the site; assist with assembly of goods received where necessary and report any defects. Regularly set out and clear away furniture, equipment and other items when required by external hirers and staff.
5. CLEANING and WELFARE
Participate in and ensure that the site is kept clean, tidy and attractive in order to minimise risks to the health and safety of those using the Regent. Principal Tasks: Ensure high standards are maintained, operatives efficiently employed and value for money achieved. Manage refuse and recycling procedures and ensure relevant staff are aware. Keep all outside areas clean and tidy, e.g. litter clearance, debris clearance, refuse bin compounds Carry out emergency cleaning as required. Monitor supplies of cleaning materials, personal hygiene products, drinking water and sundry items. The post holder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities may vary from time to time without changing the general character of the duties or the level of responsibility entailed.
Download application form and return to firstname.lastname@example.org by 23rd March